Academic Affairs Secretariat
The Academic Affairs
Secretariat works on developing & following up with the academic
performance in the colleges, institutes & centers of the University
& its other academic units in regard to the appointment, training
& promotion of the University faculty members. The Secretariat’s
work includes updating the curricular, examination systems, acceptance
& enrollment, which are all carried out through coordinating with
the colleges & centers.
Goals of the Academic Affairs Secretariat
1. Enhancing the mechanisms within the Secretariat
2. The ideal exploitation of the
University’s absorptive capacity, presenting all services to the
students & University community by the easiest means through modern technologies coupled with achieving the largest amount of smoothness & flexibility in all procedures of joining & enrollment, all through modern technological means.
the trust of people & competent relative authorities who deal with
the Secretariat in all administrative & administrative operations
make sure of the classification of regulations, systems, instructions
& decisions related to the organization of the academic issue with
the goal of providing quality ideal & performance.
support the operations of continuous academic development through
guiding the operators of curricular design, implementing the
educational plans, coordinating the examination activities &
results in addition to choosing & training of teaching assistants
& carrying out the necessary promotions of faculty members
Tasks of the Academic Affairs Secretariat:
the works of the Scientific Council & its academic committees,
following up with & implementing the decisions issued by the same
Council & preserving the relevant information & records.
the acceptance & enrollment of new students, carrying out the
procedures of accepting the students after the first year, including
transfer, bridging & acceptance of mature students; preserving the
students’ registers in an organized manner, in paper or electronically;
extracting labels for University students & being acquainted with
the academic track of students in
addition to motivating outstanding students. The tasks also include
carrying out the duties of institutional relationship with the General
Administration of the Ministry of Education, duly endorsing the
registration of new Sudanese & foreign students & extraction of the University ID (tasks of the University Acceptance Office)
supervise the academic digital content, computerize the phase &
final result & to coordinate the graduates’ results with the
College Registrar in digital & paper form & content required by
the Ministry of Higher Education.
of cartoon certificates & reports, making sure of the authenticity
of Diploma, B.sc & High Education certificates by auditing &
revising & signing on the certificates before preserving their
up with the policies & decisions of the Ministry of Higher
Education & Scientific Research in regard to the academic aspect.
6. Following up with the educational evaluation in all colleges
7. Setting up the University Guide & participating in scientific publications of magazines & other publications.
up & organizing the possibilities of annual graduation,
strengthening the relations with University graduates & monitoring
the graduates’ post-graduation scientific & career tracks.
supervise, in cooperation with the College of Higher Studies &
Academic Development, teaching assistants & faculty members in
& out of Sudan.
10. Setting up & supervising the procedures related to the promotion of the faculty members.
Values & ethics of the Academic Affairs Secretariat:
fair in dealing with service receivers without discrimination on the
bases of sex or educational/social level in accordance with our religion
& commitment to ethics of the profession
& clearness with the student or service receiver regarding his/her
rights & obligations in a way that assures a stable academic life
3. Adoption of modern technology in all administrative & academic work.
Suggestions of the Academic Affairs Secretariat
1. Acceptance & enrolment office “first year”
2. Office of the examinations, results & certificates
3. Office of the Scientific council & academic committees
Office after the first year “transfer, bridging & acceptance of
mature students” in addition to verification of the university ID”
5. Office of registering deportees, freezing, resignations, student cases & competent authorities.
6. Graduates’ Affairs Office
7. Scientific Relations Office
8. Office of Statistics, Information & Training
9. Administrative Services Office
10. Office of Self-Evaluation & quality under the umbrella & support of the University Presidency.